ࡱ> rtq  CbjbjFF /$$:Aeeeeeyyyy8,y6LE(mmmmmmqssssssrsemmmmqs1eemm111uememq1mq11ee1Iy1M$01111e1mmm +:   Limited distribution IOC/IODE-XX/9 17 February 2009 Original: English INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twentieth Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XX) Beijing, China, 4-8 May 2009 Reports of the NODCs, DNAs and Marine Information Centers Secretariat (R. Gelfeld) Summary of the document This document provides information on the inter-sessional activities of the Reports of the NODCs, DNAs and Marine Information Center Appendix A: Detailed analyses of the surveys for Data Management and Marine Information Management DRAFT TEXT FOR INCLUSION IN THE SUMMARY REPORT This Agenda item will be introduced by Mr Robert Gelfeld, referring to Document IOC/IODE- XX/9 (Report on activities of the NODCs and DNAs) and Document IOC/IODE-XIX/9 add. (Full National Reports). In preparation for IODE-XX, and in line with recommendations by the IODE review and the IOC Assembly, the Secretariat revised the national report format to encompass an online survey (one for Data Management and one for Marine Information Management) to obtain more quantitative information that would enable to identify trends at the national level, as well as questions to identify capacity building and general IODE programme needs. Mr. Gelfeld will report that for IODE-XX fifty-nine National Reports were received for Data Management and thirty-eight reports for Marine Information. The new survey format allows the Secretariat to better analyze the results in a timely and simple manner. The majority of Member States reported that they are an an IODE national oceanographic data centre (NODC), but there is some confusion about whether they are a centralized or distributed center. An overwhelming number now provide their services online and the majority have a metadata catalogue. Most receive data from government and academic agencies and a smaller proportion also receive data from privately funded research institutions and/or from industry. The majority of the reporting Member States apply the 'IOC Oceanographic Data Exchange Policy This includes the timely, free and unrestricted international exchange of oceanographic data and associated metadata. The Data Centres maintain a well-rounded staff and a majority of the Member States have seen an increase or remained the same in budget and working staff.. Travel and training resources for most centres are critical to benefit from membership in IODE primarily through the contacts in other centres and the experience they share. There is inconclusive information to analyze the annual operational budget for data centres (excluding staff cost) [converted into US Dollars], though the majority of Member States have indicated that it has remained the same or increased. A revised series of budget questions should be included in future surveys. The Member States continued to collect and archive all types of oceanographic data and more of these data are available online. The majority have a metadata catalog - though the reports indicate that these need to be made available online. The range of data types handled by Member States include: physical, chemical, biological, marine meteorology and atmospheric data, geological and geophysical data and most data centers process delayed-mode data and with some real-time data. All of the Member States agreed that quality control should be a priority including reviewing and revising existing manuals where appropriate. Most have not provided data to provide data to WDCs Oceanography in 2007 and/or 2008. This maybe due to a lack of awareness on many data centres and this will be addressed in IODE-XX document 27 - IODE arrangements for the long-term secure archival of data and information. Results from the Marine Information survey show that a majority are research institution libraries that have seen an increase in online users and number of requests for 2007-2008. They participate fully in IODE Global activities and have seen a dramatic increase and demand in online products. The IODE capacity building strategy implemented through the ODINAFRICA and ODINCARSA projects had substantially increased the capacity of the participating countries as reflected in the national reports. The newer ODIN programmes (ODINCINDIO, ODINECET, ODINWESTPAC, and ODINBLACKSEA) should continue to develop. Many Member States have hosted scientists and data managers from IODE data centres which has been mutually beneficial and have participated in IODE training courses. Each centre benefits from membership in IODE through communication with the contacts in other centres and the experiences they share. Each Member State has gained much from participation in the international projects and interactions with the scientific community who are usually also present at meetings. IODE strengthens the role of its data centres in Member States in the long term in contrast to project data centres, which are only active for a short period. There was no positive response for providing direct financial support to IODE in 2009-2010 through the IOC (confirmed) and sending a visiting expert to the IOC Project Office for IODE in 2009-2010 for a period of 3-12 months due to the uncertain budget situations. The survey process has provided very useful information for analysis. It should be refined in the future with suggestions by Member States, Expert Team on Data Management Principles (ETDMP) and Group of Experts for Marine Information Management (GEMIM) to better focus on new ideas and tendencies for both the Data Management and Marine Information Management communities. This will help form a historical forum for future surveys and analyses. Appendix A: Detailed analyses of the surveys for Data Management and Marine Information Management At previous Sessions of the Committee this agenda item consisted only of brief interventions by Member States to mention highlights in the national reports. In preparation for IODE-XX, and in line with recommendations by the IODE review and the IOC Assembly, the Secretariat revised the national report format to encompass an online survey (one doe Data Management and one for Marine Information Management) to obtain more quantitative information that would enable to identify trends at the national level, as well as questions to identify capacity building and general IODE programme needs. For IODE-XX fifty-nine National Reports were received for Data Management and thirty-eight reports for Marine Information. The National Reports are a unique opportunity for Member States to take stock of where they are and give other Member States the opportunity to view what others are doing. The new survey format allows the Secretariat to better analyze the results in a timely and simple manner. There are a very diverse range of data centers with varying capacity and remit. The majority of Member States (86.4%) have entered their information in OceanExpert (SECTION A: INSTITUTIONAL INFORMATION). Though the majority of Member States (88.1%) report that they are an an IODE national oceanographic data centre (NODC), there is some confusion about whether they are a centralized or distributed center. This is discussed in detail in IODE-XX document 26. The majority of the reporting Member States apply the 'IOC Oceanographic Data Exchange Policy adopted as Resolution IOC-XXII-6 in 2003 (see  HYPERLINK "http://www.iode.org/contents.php?id=200" http://www.iode.org/contents.php?id=200 ). This includes the timely, free and unrestricted international exchange of oceanographic data and associated metadata that is essential for the efficient acquisition, integration and use of ocean observations gathered by the countries of the world for a wide variety of purposes including the prediction of weather and climate, the operational forecasting of the marine environment, the preservation of life, the mitigation of human-induced changes in the marine and coastal environment, as well as for the advancement of scientific understanding that makes this possible. This policy should be reviewed by each Member State and should become part of their Oceanographic Data Policy. The Data Centres maintain a well-rounded staff consisting of: scientific, technical, administrative, students and interns, IT Support Management, temporary support, and volunteers. The majority of the Member States (47.5%) have seen a increase or remained the same (37.3%) in budget and staff working at their data centres. Data Centres are being asked to do more with less. Travel and training resources for most centres are critical for Member States to benefit from membership in IODE primarily through the contacts in other centres and the experience they share. They gain much from participation in the international projects and interactions with the scientific community who are usually also present at meetings. There is inconclusive information to analyze the annual operational budget for your data centre (excluding staff cost) [converted into US Dollars] though the majority of Member States have indicated that it has remained the same or increased. A revised series of budget questions should be included in future surveys. Travel and training resources are critical for most centres to benefit from membership in IODE primarily through the contacts in other centres and the experience they can share. They gain much from participation in the international projects and interactions with the scientific community who are usually also present at meetings. All Member States are participating in some level of national and international programmes/projects (SECTION B: DATA CENTRE ACTIVITIES). The Member States continue to collect and archive all types of oceanographic data (SECTION C: DATA RECEIVED BY YOUR DATA CENTRE). There needs to be further clarification in future surveys on what is meant by fixed stations and moving platforms. More of these data are available online. The range of data types handled by Member States showed that 92% of the existing data centers deal with physical oceanographic data, 78% also with chemical data, 72% with biological data, 55% with marine meteorology and atmospheric data, and 52% with geological and geophysical data. 65% of the data centers process delayed-mode data and 30% real-time data. The majority of Member States (80%) maintain a metadata catalog (SECTION D: DATA MANAGEMENT PROCEDURES)- though the reports indicate that more of these need to be made available online. All of the Member States agreed that quality control should be a priority including reviewing and revising existing manuals where appropriate. It was suggested that it would be worth revisiting Manuals and Guides No. 5 Guide for establishing a National Oceanographic Data Centre which was last revised 10 years ago. Providing guidelines and standards for data processing and management would improve skills and practises in the Member States which would in turn improve interoperability of data. Consolidation of a set of standards would benefit every member of IODE. A suggestion of a place to start would be in such areas as naming ocean variables, in deciding an inventory record structure, in generating unique tags for data, in setting information content standards for archives, in promoting standard data access technology. This is also of importance to JCOMM and could be done as a cooperative programme using ETDMP and other groups in JCOMM to assist. An overwhelming number of Member states (85%) now provide their service online (SECTION E: USER SERVICES) and provide quality controlled delayed-mode data. IODE activities in which data centre participated in 2007 and/or 2008 increased dramatically from 2005-2006 period. An overwhelming majority handle delayed mode data versus real-time and deal with data relevant to Argo, GLOSS and OBIS. Most data centers receive data from government and academic agencies and a smaller proportion (approximately one-third) also receive data from privately funded research institutions and/or from industry. In terms of services provided, most data centres receive data from government and academic agencies and a smaller proportion (approximately one-third) also receive data from privately funded research institutions and/or from industry. In terms of services provided, most provide quality controlled delayed-mode data. In addition, 54% offer data on-line. For the majority of Member States oceanographic data are collected by different government departments, by universities, and by private companies. The Member States noted further that, especially in developing countries, the NODCs provided a bridge between the IOC programmes and national institutions. All Member States are participating in some level of national and international programmes/projects. The majority of Member states have not provided data to provide data to WDCs Oceanography in 2007 and/or 2008 (SECTION F: COOPERATION WITH WORLD DATA CENTRES). This maybe due to a lack of awareness on many data centres and this will be addressed in IODE-XX document 27 - IODE arrangements for the long-term secure archival of data and information. The IODE capacity building strategy implemented through the ODINAFRICA and ODINCARSA projects had substantially increased the capacity of the participating countries as reflected in the national reports. The newer ODIN programmes (ODINCINDIO, ODINECET, ODINWESTPAC, and ODINBLACKSEA) should continue to develop (SECTION G: IODE TRAINING AND EDUCATION and SECTION H: ASSISTANCE TO IODE). Many Member States have hosted scientists and data managers from IODE data centres which has been mutually beneficial. Each centre benefits from membership in IODE through communication with the contacts in other centres and the experiences they share. Each Member State has gained much from participation in the international projects and interactions with the scientific community who are usually also present at meetings. IODE strengthens the role of its data centres in Member States in the long term in contrast to project data centres, which are only active for a short period. The full reports submitted by the IODE National Coordinators for oceanographic data management and IODE National Coordinators for marine information management are available in Document IOC/IODE-XX/9 add and can be viewed at: dm:  HYPERLINK "http://www.surveymonkey.com/sr.aspx?sm=j7PwKh3TRIFxDbVp_2fykmITj4LdZRYZ6gw0YdpGwvOnY_3d" http://www.surveymonkey.com/sr.aspx?sm=j7PwKh3TRIFxDbVp_2fykmITj4LdZRYZ6gw0YdpGwvOnY_3d IM:  HYPERLINK "http://www.surveymonkey.com/sr.aspx?sm=_2bRbK2wP9w6qmh8yFQpPW8Twyd4YMSia_2fs_2fSHfEnP2Mk_3d" http://www.surveymonkey.com/sr.aspx?sm=_2bRbK2wP9w6qmh8yFQpPW8Twyd4YMSia_2fs_2fSHfEnP2Mk_3d A password is required to access the survey results. 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