ࡱ> ~} bjbj 3>n_n_G  8TF4 zL($^AAVvGy+~#"~?|Ll0S| +~+~;AA X l: Limited Distribution 6 February 2021 INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-sixth Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XXVI) Online, 20-23 April 2021 Meetings of the Pre-Committee working groups GROUP 6: Revision of the IOC Oceanographic Data Exchange Policy(agenda item 6.4) Date and time of the meeting: Wednesday 17 February between 11:00-13:00 UTC Leads of the group: Hernan Garcia Members of the group (as on [date]): Gulher, Emre; Nelson, Paul; Katime, Isabela; Rea, Anthony; Holdsworth, Neil; Marinova, Veselka; Alenius, Pekka; Sagen, Helge; WAN Fangfang; Haji Mokhtar, Nor Aieni; Lpez Yolanda; Buga Luminita; Bajona, Lenore; Dimitra Mavraki; YABUKI, TETSUICHIRO; Scott, Lucy; Michida, Yutaka; Buttigieg, Pier Luigi; MALUF, VLADIMIR COSTA; O'Brien, Kevin; Scory, Serge; Simpson, Pauline; Edmunds, Rorie Rapporteur for the meeting: Background information Revision of the IOC Oceanographic Data Exchange Policy (2003 and 2019 revision) The IOC Oceanographic Data Exchange Policy of 2003 was updated in 2019 (see  HYPERLINK "http://www.iode.org/policy" http://www.iode.org/policy; see also  HYPERLINK "http://legacy.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=338" http://legacy.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=338) The IODE Management Group meeting ( HYPERLINK "https://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=27636" IOC/IODE-MG-2021/3 2021 Session Pre-Committee of the IODE Management Group, 12-14 January 2021, online, Summary Report) recommended the following: The Management Group requested for IODE-XXVI to recommend to the IOC Assembly that a working group on the IOC data policy is established, composed of Member States and partner organizations to discuss the revision of the policy. The Management Group decided that a pre-Committee working group needs to be established to draft the terms of reference of the data policy working group (and draft decision) and to add the policy as an agenda item for IODE-XXVI. So GROUP 6 is charged with establishing an IOC working group (WG) on the revision of the IOC Oceanographic Data Exchange Policy of 2019. Why? (1) The World Meteorological Organization (WMO) is revising its data policy (see  HYPERLINK "https://public.wmo.int/en/media/press-release/wmo-reviews-data-policy" https://public.wmo.int/en/media/press-release/wmo-reviews-data-policy); (2) our IODE contribution to the UN Decade of Ocean Science for sustainable development. GROUP 6 does not necessarily need to recommend a revision. We need to scope the need for revising it if the WG agrees. So we need to agree on the objectives of the WG, terms of reference, and a draft decision recommendation. Objectives of the meeting The working group 6 will be requested to discuss the proposals of the January 2021 meeting of the IODE Management Group (See background above): Establish objectives of the WG Is a revision of the current 2019 IOC data policy needed and why?. We need to scope this point. If applicable, start drafting a decision recommendation (See draft; Thanks to Pauline Simpson) Establish Terms of Reference for the Working Group as appropriate Text for the Action Paper Text Draft Decision: YES / NO Submitted by Recalling that : The IOC Oceanographic Data Exchange Policy was published in 2003 (IOC Resolution XXII-6, 2003) and since has only had one minor change: Clause 5 revised in 2019 by Decision IOC-XXX/7.2.1(II) of the Assembly at its 30th session, Paris, 26 June4 July 2019 Recognizing that: The timely, free and unrestricted international exchange of oceanographic data is essential for the efficient acquisition, integration and use of ocean observations gathered by the countries of the world for a wide variety of purposes including the prediction of weather and climate, the operational forecasting of the marine environment, the preservation of life, the mitigation of human-induced changes in the marine and coastal environment, as well as for the advancement of scientific understanding that makes this possible. the global data ecosystem has radically changed since 2003 (ii) (iii) (iv) Noting that international organizations like WMO are changing their data policy Considering (i) Actions requested from the Committee Recommend to: establish the IOC Working Group on the Revision of the IOC Oceanographic Data Exchange Policy with theObjectives in Annex 1 and Terms of Reference as attached in Annex 2 to this decision; Annex 1 The IOC Working Group on the Revision of the IOC Oceanographic Data Exchange Policy will have the following Terms of Reference: Create an inventory of existing international, national and organizational data policies Review and compare existing international, national and organizational data policies Investigate the expansion of scope of the IOC Oceanographic Data Exchange Policy Gather advice from recognized data provider/manager organizations Offer for community review a revised IOC Ocean Data Policy .. Publish a new IOC Ocean Data Policy Membership: The IOC Working Group on the Revision of the IOC Oceanographic Data Exchange Policy will be composed, inter alia, of: WG Lead Invited Experts from the global data and information communities Representatives of the IODE Secretariat . Draft Recommendation: YES / NO text: Approval signatures Leads of the Group:     Page  PAGE 2 IOC/IODE-XXVI/1 Prov. 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