ࡱ>  bjbj=G=G @_-_-SOe 8tCH(BBBBBBB,F\IrCC%C%%%B%B%%6i?B~Oq# aABC0C}AI%I8B%BCC%CI :   Limited Distribution IOC/IODE-XXIII/Ag3-GE-MIM_rev Oostende, 23 February 2015 Original: English INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-third Session of the IOC Committee on International Oceanographic Data( and Information Exchange (IODE-XXIII)( Bruges, Belgium, 17-20 March 2015 PROJECT REPORT Group of Experts in Marine Information Management - GEMIM 1. TITLE : Group of Experts in Marine Information Management: GEMIM 2. PROJECT ESTABLISHED BY IODE XI New York, 9-18 January 1984, Recommendation XI.4. The Joint IODE/IAMSLIC GEMIM established IODE XXII, 2013 Recommendation MIM-XII.1 3. Project Leader: Chair, Linda Pikula 4. Members of the GEMIM Steering Group: Linda Pikula (U.S.A.), Olga Akimova (Ukraine), Richard Awah Niche (Cameroon), Huifen Xue (China), Julia Goodman retired (Canada). Invited Expert, Pauline Simpson (Cayman Islands) Joint IODE/IAMSLIC : Michelle Leonard (U. Fl., USA), Heike Lust (VLIZ-Flanders Marine Institute, Belgium), Joan Parker, (Moss Landing Marine Laboratories, USA), Gabriela Silvoni (2013-2014)( INIDEP, Argentina), Maria Ginori (2015-2016)(Acquario Nacional de Cuba, Cuba) 5. Objective of the GEMIM: Terms of Reference Joint GEMIM (i) Advocate marine information managers as essential partners in the knowledge cycle that includes observation, management, sharing and product/service provision contributing to the marine related decision making process; (ii) Advise the IODE Committee on the policy, development and further implementation of an effective international system for scientific and technical information about the marine environment by keeping user requirements under continuing review and ensuring that these requirements can be met adequately; (iii) Identify the policy, technical and financial issues involved in the development and implementation of marine information systems, and make recommendations concerning their solution; (iv) Develop activities and information products to improve the capability of the marine information management community, particularly within developing countries, to benefit from and participate in marine information systems and keep the marine information management community informed on how they might best have access to such systems through the application of new technology; (v) Provide expertise to, and participate in other organizations, programmes, projects and activities where a marine information management component has been identified; (vi) Foster collaboration between the marine information management community and other knowledge managers such as data managers, informaticists and archivists to create new knowledge systems.  HYPERLINK "http://www.iode.org/index.php?option=com_content&view=article&id=366&Itemid=100081" http://www.iode.org/index.php?option=com_content&view=article&id=366&Itemid=100081 6. Expected outcome of the Project: The Marine Information Management Programme within IODE focuses on the implementation of regional Ocean Data Information Centres and the provision of technical training for national centres that prepare marine information products. MIM works with IODE Projects to assist in the information aspect of these Projects. MIM promotes the training of Information Professionals as part of the IODE capacity building activities, and conducts courses and workshops for information professionals and users of information including OceanTeacher courses on the application of marine information to meet specific types of user (and IODE member states) needs. MIM oversees and/or helps produce or maintains the IODE information products, including the online repositories OceanDocs and Aquatic Commons for IAMSLIC, OpenAccess e-journals (OpenScience Directory), OceanExpert Directory of Marine Professionals and works to improve communication between IODE MIM and IODE DM and other external stakeholders , agencies, professional societies and relevant programmes. 7. Duration of the Group of Experts in Marine Information Management: 1984- 8. Activities implemented between April 2013 and March 2015: DescriptionBy whom By when - The Group recommended that IODE NCs for MIM (who are not IAMSLIC members) should be invited to subscribe to the IAMSLIC mailing list.  All GEMIM members( IODE Sec + M.K+S.T  Inter-sessional 1/3/2013The Group requested to ensure that a GE-MIM expert is included (as observer or invited expert) in sessions of the GE-OBIS and called on the OBIS Secretariat to take this into account when planning the first Session of the GE-OBIS.Linda Pikula SGImplemented 10/2014 ThThe Group recommended that ODIN MIM Coordinators approach the ASFA Board referring to the substantial archives of grey material available in their libraries. Local experts could visit national institutions with portable equipment to undertake the scanning. IODE Secretariat and ChairOctober 2014 discussedThe Group recommended to distribute the [Contribution of Information Managers to Marine and Coastal Atlases ]document to the ICAN steering group. (see HYPERLINK "http://www.iode.org/ican"http://www.iode.org/ican P. Simpson1/3/2013 DoneThe Group re-iterated the need to include a MIM expert in the regional African Marine and Coastal Atlas team as well as in national marine atlas teams.A. Keita to contact AMA1/3/2013The Group, taking into account the proposed establishment of the IODE ICAN Project and its Steering Group, recommended including a MIM expert in the SG-ICAN.L. Pikula to contact SG-ICAN Chair1/3/2013The Group invited IAMSLIC members and other marine information management and related experts to actively contribute to OceanTeacher as lecturers.S.T, M.K and L.Pikula to discuss topics, then consult IAMSLIC community1/4/2013The Group recommended however that OceanTeacher videos (Vimeo files) should be made available on CD/DVD upon request.C. DelgadoAs neededThe Group invited IAMSLIC to evaluate the need for a revision of IOC Manuals and Guides No. 30 Volume 1 and, if necessary, identify authors.M.K + S.T1/7/2013 The Group recommended that the first Session of the joint GE-MIM should be held back-to-back with the 2015 IAMSLIC Annual Conference to test the format. It was noted that GE-MIM Sessions are normally held prior to an IODE Committee Session and then followed by an IOC Assembly but the Group considered that establishing the joint GE should be a priority.IODE Sec + IAMSLIC10/2015The Group agreed that IAMSLIC will seek interest from its membership for either long-term or short-term membership and identify their members of the Group accordinglyS.T+M.K15/7/2013 Done IAMSLIC Members Appointedthe Group recommended to submit the summary report of GE-MIM-XII to the IAMSLIC President prior to the 2013 Conference to enable experts to come forward. The Group also stressed the importance for GE-MIM members to commit time and effort to the work of the Group, which always includes inter-sessional tasks.L.PikulaDone 9/2014ThThe Group decided that Membership in the GE-MIM is open also to freshwater librarians. IODE Sec + IAMSLICn/aThThe Group decided that priority will be given to marine science librarians but, dependent upon the availability of funds, freshwater librarians can participate in OceanTeacher Academy courses as students. Such decision could be made on an ad hoc basis. Participation of self-funded students is welcomedOceanTeacher + IAMSLIC (advertising)ContinuouslyThe Group recommended that the new MoA should be discussed by email between the IAMSLIC President, GE-MIM Chair and IODE Secretariat, taking into account that the current MoA is expiring in December 2013 and the new MoA should be signed preferably before end of December 2013IAMSLIC Pres., Sally Taylor, Maria Kalenchits,Chair GE-MIM Linda Pikula, IODE Sec1/5/2013 (discussions) 31/12/2013 (signed)The Group decided to revise the MIM Communication Strategy s implementation plan and included this item in the work plan. Ms Goodman and Ms Simpson offered to revise the document for review by the members( P. SimpsonSubmitted by P.Simpson Revision Included as Annex 1 Request Recommendation from IODE XXIII to approveThe Group suggested that the Cookbook should be published as an IOC Manuals and GuidesIODE Sec + L. RaymondPublished 2013The Group recommended that a marine information management expert should be a member of the SG-OBIS in order to e.g. provide guidance related to the citation metrics (as a performance measure) of OBIS-related publications, media, and other knowledge sources. IODE/OBIS Sec, SG-OBIS Linda PikulaOBIS Citation Study done November 2014 L.Pikula and A. JeffersonThe Group called for improved communication between the ODINAFRICA project office and the IODE Project Office. The Group also called for better communication between the ODINAFRICA MIM coordinator and the GE-MIM members during the inter-sessional period.ODINAFRICA Sec, IODE Sec, GE-MIMcontinuouslyThe Group welcomed the creation of a new ODINAFRICA web site which would be launched shortly. The Group called on the ODINAFRICA project office to maintain the site more actively than the previous site and to add more MIM sourcesODINAFRICA SeccontinuouslyThe Group requested the IODE Project Office (Mr Aditya Kakodkar) to address the OceanDocs technical issues mentioned and to provide the necessary assistance to resolve them.A. KakodkarOngoingThe Group welcomed the development of a regional repository based on DSpace (HYPERLINK "http://221.239.0.193:8080/jspui/"http://221.239.0.193:8080/jspui/) but regretted that it contains only Chinese publications. The Group recommended that ODINWESTPAC focus on bringing in materials from other countries in the region. The Group also requested the ODINWESTPAC coordinator to inform the Chair GE-MIM of the details of the planned meeting, to be held in 2013.Chair to contact Prof LinIODE-XXIIThe Group recommended that IODE national coordinators for MIM as well as IAMSLIC members should create or update their OceanExpert record to include specific skills. The Group recommended that the expertise field should be used. Members IAMSLIC 30/6/2013 30/6/2013 The Group recommended that detailed statistics on course participation by country should be included in future reports for the SG-OceanTeacher and IODE Committee meetings. The Group recommended further that detailed website statistics be included in future reports for the SG-OceanTeacher and IODE Committee meetings. This concerns the OceanTeacher homepage, the OceanTeacher Classroom, the OceanTeacher Digital Library and Vimeo sites.SG-OceanTeacher Done continuously as neededThe Group requested that IAMSLIC should link to MIM related pages in the IODE website, including OceanTeacher. The Group requested that IAMSLIC should advertise the courses as open to the entire IAMSLIC community (and not restricted to students from developing countries). The Group requested IAMSLIC to help with a list of possible listservs to advertise the OceanTeacher courses.M. Kalentsits1/2/2013; ongoingThe Group requested that Mr Kakodkar takes over the technical management of OceanDocs immediately.A. KakodkarDone 2013The Group recommended that the Steering Group for OceanDocs, at its virtual meeting, discuss the election of a new Chair.SG-OceanDocs2/2013 DoneReferring to the issues mentioned by ODINCARSA-LA the Group stressed the need to communicate issues directly to the Steering Group for OceanDocs.AllDone ContinuouslyThe Group requested that the migration [of Aquatic Commons software] to version 3.3 be scheduled between July and October, without additional expenses to IAMSLIC.A. Kakodkar7-10/2013The Group called on the ODINs to ensure that all national experts are included in OceanExpert and that records are updated annually.ODINscontinuousThe Group requested the Secretariat to investigate moving forward on linking additional journal access through OSD and communicating its availability to the IODE community (possibly through the ODINs).IODE Sec Hasselt U.continuousThe Group welcomed the [IODE clearing house for data and information practices] proposal. The Group offered to further investigate this initiative as a GE-MIM project, in close collaboration with the SG-OceanDocs.GE-MIMIn Process Project ManagerThe Group recommended that a training module could be included in OceanTeacher on this emerging technology [Visualizing geospatially enabled bibliographies: Using Google Earth and Geocommons] P. Simpson to contact Barb Butler + Jenni SchmittDone 2013 in Vimeo Module/video/webinar The Group adopted Recommendation MIM-XII.2 [OceanKnowledge Pilot Project]GE-MIM + partnersIn Discussion as Project: See IODE Report 2015The Group recommended that the Thirteenth Session of the GE-MIM should be held in 2015 as the First Session of the Joint IODE/IAMSLIC Group of Experts on Marine Information Management (IODE/IAMSLIC GE-MIM) and that it should be held back-to-back with the 2015 IAMSLIC Annual Conference.Budget request 2015 20K 9. Problems experienced and measures taken: The Group noted that Vimeo allows the following metadata fields:( Title, Description, Tags, Credits. The Group decided that it is necessary to  clean up the metadata for all 328 videos. The Group decided that the following rules should be used to fill the fields: Create an Album for each course and Title as: OTA name of course - YYYY/MM - venue code: Oostende, Hyderabad, For each lecture: Title: title of lecture Description: link to OceanTeacher course page Tags: oceanteacher, marine information management, MIM, librarian Credits: instructor Surname, Firstname link to OceanExpert record for that person; IODE OceanTeacher; HYPERLINK "http://www.iode.org"http://www.iode.org HYPERLINK "http://www.oceanteacher.org"http://www.oceanteacher.org It was noted that all OceanTeacher videos are combined under the channel HYPERLINK "https://vimeo.com/channels/oceanteacher"https://vimeo.com/channels/oceanteacher (74 videos) In each OTA course (Moodle) a link needs to be added to the Album in Vimeo for that particular course. It was noted that the field length of the Title field is 150 characters.Claudia Delgado, 1/9/2013The Group recommended organizing a 1-day training course prior to the IAMSLIC Conference. The Group asked the Chair to discuss the details: topic, practical arrangements and financial implications with the IAMSLIC 2013 Conference convenor and the 2013 Conference local host. It was decided to sponsor various IODE MIM to participate in the IAMSLIC conference contingent on their creating a presentation for IAMSLIC Agenda: 4 librarians sponsored to attend from Vietnam, Philippines, FijiChair GEMIM:L.Pikula S. Taylor, IAMSLICStart arrangements 1/2/2013 Done 9/2014 10. Results achieved between April 2013 and March 2015: As approved by the IODE XXII Assembly March 2013, the Joint IODE/IAMSLIC Group of Experts was formed. An MOU was signed December 19, 2013. Activities conducted jointly with the IODE and IAMSLIC were: Pre 39th IAMSLIC Conference workshop was sponsored by IODE October 19, 2013 Developing a Data Management Plan for Librarians conducted by Jen Walton (MBL) At the request of IODE an IAMSLIC Training needs survey was conducted 2013 for the purpose of developing OceanTeacher courses An Ad Hoc Session of the Joint IODE/IAMSLIC GEMIMG met during the 39th IAMSLIC Conference in Ft. Lauderdale, FL Barbara Butler and Jenni Schmitt (University of Oregon) recorded an instructional Video entitled Creating Georeferenced Bibliographies Using a Combination of GeoEarth and GeoCommons 2013 . This was deposited in the OceanTeacher VIMEO HYPERLINK "http://vimeo.com/74282844"http://vimeo.com/74282844 and an accompanying instructional manual was deposited in OceanDocs http:// HYPERLINK "http://www.oceandocs.org/"http://www.oceandocs.org/ See also: Issues in Science and Technology LibrarianshipFall 2012DOI:10.5062/F43J39XH Rather than conduct a pre-conference workshop for the 2014 IAMSLIC Conference in Noumea, IODE Sponsored attendance for four marine information specialists from Vietnam, the Philippines and Fiji. Each person made a presentation during the conference IAMSLIC has sent letters of invitation to join their professional association to all IODE National Coordinators for Information IODE continues to host the IAMSLIC Aquatic Commons e-repository and completed a software update during the intersessional period GEMIM members continue to work on other IODE Projects according to its Communication Strategy Plan. MIM Experts act as Steering Group member or Project Managers for the OceanKnowledge Platform, IODE Clearinghouse for Data/Information Management Practices, OceanDocs , OceanTeacher Academy and other projects. GEMIM P.Simpson instructed an OT course in the Development and Management of e-Repositories, April 2-12, 2013 Oostende, Be. GEMIM members attended the SGOTGA to help develop the new structure of OceanTeacher Global Academy May 22-14, 2013 L. Pikula and A. Keita (Senegal) and other MIM members participated in the ODINAFRICA Planning and Review workshop in Maputo, Mozambique April 27-30, 2013 L.Pikula and Anthony Smith organized and lectured for the OTGA course Digital Asset Management conducted as a pilot test of the remote learning system for the new OTGA September 30-October 4, 2013 held at KMFRI Mombasa, Kenya. P.Simpson participated remotely in the ODINAFRICA MIM Workshop October 7-11, 2013 held in Nairobi, Kenya L. Pikula helped organize local arrangement and participated in the Caribbean Marine Atlas Review and Planning Meeting held in Coconut Grove, Florida December 10-14, 2013 L.Pikula and P. Pissierssens visited Nova Southeastern University, Center for Excellence in Coral Research to survey the facility as a possible site for an OTGA Regional Training Center for the Caribbean December 2013 Members of GEMIM participated in the OceanDocs Steering Group session in Woods Hole, Mass March 17-21, 2014 P. Simpson organized and participated in a SPINCAM & OTGA Training course on E-Repositories with Lecturers from FAO and local agencies May 26-30, 2014 L.Pikula assisted with local arrangements and participated in the Caribbean marine Atlas Phase 2 Kickoff meeting August 25-29, 2014 held in Coconut Grove, Miami. An online bibliography of coastal marine atlases is planned. MIM representatives participated in the Aquatic Sciences and Fisheries Advisory Board Meeting held in Tianjin, China October 13-18, 2014. Cooperative projects are planned with ASFA L.Pikula and A. Jeffersen prepared a Bibliometric study of OBIS publications for the SG OBIS November, 2014 to study the uses and application of OBIS data GEMIM members participated in the SG for the new OTGA held in Oostende, Be. 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Pikula participated in the Fourth SG OBIS to lead a discussion on OBIS publications and bibliometrics February 10-12, 2015 11. Work plan and Budget for the next period (April 2015 March 2017): (Budget expressed in US Dollars) Activity (as per work plan)Timing (month, year)Total ( required ( fundingFunds already identified (and source)Funds requested1XIII GEMIM/1st Joint IODE/IAMSLIC GEMIM Meeting to establish joint activities and work plan 2015-2017 And pre-conference OTGA MIM courseSeptember 5-12, 2015$20,000Approved at IODE Officers Meeting February 2014$20,0002ASFA AttendanceOctober, 2015$3,000$3,00034 12. Actions requested from the Committee The Committee is requested to acknowledge the accomplishments of the GEMIM and to advocate marine information managers as essential partners in the knowledge cycle that includes observation, management, sharing and product/service provision, and contributing to the marine related decision making process d=***$ & F$1$7$8$H$Ifa$kdX$$Iflֈ@  ! 02 d4 la#+$ & F$1$7$8$H$Ifa$+,.>L=***$ & F$1$7$8$H$Ifa$kd$$Iflֈ@  ! 02 d4 laLST[\*kd $$Iflֈ@  ! 02 d4 la$ & F$1$7$8$H$Ifa$\^_`abc$ & F$1$7$8$H$Ifa$cdfgh=***$ & F$1$7$8$H$Ifa$kd5!$$Iflֈ@  ! 02 d4 lahijkl*kd!$$Iflֈ@  ! 02 d4 la$ & F$1$7$8$H$Ifa$lm(*+-.0134N^_y$ & FT^Ta$gdIe  & FT^TgdIegdIe$ & F1$7$8$H$a$gd\$ & F1$7$8$H$a$gdMThe Committee is asked to approve the funds requested for the 1st Joint IODE/IAMSLIC meeting September 5th, 2015 to establish the GEMIM Work Plan for 2015-March 2017. 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