ࡱ>  %1bjbj<< +^^(E  8#Dg0(;;;;;;*0,0,0,0,0,0,0{36X,0;;;;?,0;!;;A0;!;!;!C~;;*0;!;*0;!;!+h,YnzL,:,TW000,4u6;!u6 ,;!,;;; :   Limited distribution IOC/IODE-XXI/30 20 January, 2011 Original: English INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-first Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XXI) Lige, Belgium, 23-26 March 2011 OCEAN DATA AND INFORMATION NETWORK FOR THE EUROPEAN COUNTRIES IN ECONOMICAL TRANSITION (ODINECET) Olga Akimova, ODINECET Project Coordinator REPORT ON ACTIVITIES CARRIED OUT DURING THE INTER-SESSIONAL PERIOD The main activities that had been planned for 2009-2010 and had been implemented are the follows: (i) The three-day ODINECET meeting has been held, hosted and sponsored by the IOC Project Office for IODE in Oostende, Belgium in 2010. The group analized and discussed what had been done and what is to be done within the framework of ODINECET project. Such meetings are very useful for the group and we will ask IODE Project Office permission to have them each year back-to-back with the OTA Training courses if possible. (ii) Ocean Teacher Academy is an IODE product founded to offer training courses on oceanographic data and information management. Fifteen ODINECET participants were trained in 2009 and 2010. All the participants indicated usefulness of the courses for their professional development. (iii) E-repositories created and regularly updated at the Institute of Biology of the Southern Seas (IBSS) and the Central and Eastern European Marine Repository (CEEMaR) are among the projects of ODINECET group that are going well. From January 2009 to December 2010 three new members, two from Ukraine and one from Latvia, joined the repository. By 31 December 2010 the repository numbered 820 items altogether. Launched in June 2007, the repository of IBSS of 1475 original documents is an integral part of the ECET group repositories project. (iv) Koha software for e-catalogues accessible through Internet is under the final testing by the IBSS IT personnel and the library. (v) There was a problem with replenishment and updating of the union catalogue of ECET serials. The project involves 22 participating libraries of Bulgaria, Croatia, Estonia, Latvia, Poland, Russia and Ukraine. By 2010 the catalogue included 72 serial titles. The IMIS-based software developed by VLIZ is used for input. Master file is filled by priority mode, i.e., as soon as it has been updated by one library it is transferred to the next participating library which adds more information and sends it further to the next library. Finally, having closed the ring the file returns to the coordinator of the project who passes it on to VLIZ for placing on EURASLIC website. The process of updating the file in this way is quite time consuming. The matter was discussed with Jan Haspeslagh (VLIZ). He reported that the new web-based input interface for the management of the ODINECET Union Catalogue of Serials being developed by VLIZ IT staff is to be launched by 1st of February 2011. (vi) Equipment grant. In March 2010 the IODE Officers passed the budget for 2010-2011 and approved the allocation of 2000 USD in 2010 and 3000 USD in 2011 specially for purchasing the needed equipment. Following the IODE recommendation, project participants were asked to substantiate their equipment needs and as a result the proposal titled "ODINECET Equipment project for IODE" was submitted to IODE by the Coordinator in May, 2010 action pending. (vii) Working collaboration with the IODE ODINBlackSea project is in progress. (viii) ASFA input centers from the ODINECET group provide links full-text documents from CEEMaR and IBSS repositories in ASFA records. PROPOSED WORK PLAN AND TIME TABLE FOR THE NEXT INTER-SESSIONAL PERIOD DRAFT ITEMS FOR THE 2011 AND 2012-2013 WORK PLAN AND BUDGET Action item descriptionTo be implemented byDeadline dateDeliverableCostUpdating of the ODINECET web siteODINECET coordinatorOngoingUpdated web site-Participation of ODINECET trainees in the OTA Training CoursesODINECET coordinator, IODE Project Office2011 - 2013MIM staff trainedWith support of the IODE Project Office ODINECET Group Meeting back-to-back with the OTA Training Course on Grant Writing (2-3 days)ODINECET coordinator2011Project action plan20000 USDThe ODINECET Group Meeting ODINECET coordinator2012Project action plan20000 USDContinue submission of the relevant documents into CEEMaR and IBSS repository CEEMaR, IBSS repository project paricipantsOngoingUpdated Repositories-Technical support to the Central and Eastern European Marine Repository (CEEMaR) within the framework of the ODINECET. ODINECET coordinator, IODE Project Office2011 - 2013Technical improving of the IBSS server where the CEEMaR is hosted 3600 USDProvision of the equipment for the ODINECET group members actively involved in the Central and Eastern European Marine Repository (CEEMaR) and other projectsODINECET coordinator, IODE Project Office2011 - 2012Scanned documents and input to the Repositories expected to be qualitative 5000 USDThe meeting of Russian aquatic libraries and information centers staff in VNIRO, Moscow. ODINECET coordinator, Russian MIM coordinator2011/2012 IODE projects and ODINECET activities promoted, new partners attracted.8000 USD Applying for the IAMSLIC, EURASLIC GrantsInstallation of the Koha software for e-catalogues accessible through Internet in the libraries of the ODINECET group ODINECET coordinator, IBSS IT personnel2011/2012 ODINECET library catalogues are searchable through Internet-Updating of the ECET Union Catalogue of Serials including to the catalogue of foreign periodical titles stored in the ODINECET libraries. ODINECET project participants2011 - 2013 Data base updated-Digitization of rare books on marine science available in the ODINECET regionODINECET project participants2011 - 2013Sponsor identified, proposal submitted, implementation in progress.GE-MIM initiativeODINECET Group Meeting ODINECET coordinator2013Project action plan20000 USD  3. REQUESTED FUNDING FOR THE NEXT INTER-SESSIONAL PERIOD YearRequested sum (IODE)Other 201123200 USD8000 USD201224200 USD201321200 USDTotal 2011-201368600 USD8000 USD TEXT FOR THE ACTION PAPER Ms Olga Akimova, the ODINECET Project Coordinator, introduced this Agenda Item, referring to Document IOC/IODE-XXI/30 (Ocean Data and Information Network for European Countries In Economical Transition (ODINECET). Ms Akimova will remind the participants that the ODINECET network constituted a capacity building strategy for Eastern and Central European countries linking training, equipment and operational support in a regional context. The project is product- and service-oriented and uses a multi-stakeholder approach and is composed of 6 IOC Member States: Bulgaria, Croatia, Estonia, Poland, Russia, Ukraine and one observer country: Latvia. Ms Akimova also notes that the network is currently focused on Marine Information Management only. O. Akimova will outline the activities that had been planned for 2009-2010 giving the details of what have been implemented: (i) The three-day ODINECET meeting at the IOC Project Office for IODE in Oostende, Belgium in 2010. The group discussed what had been done and what is to be done within the framework of ODINECET. Such meetings are very useful for the group and the group seeks the permission of the IODE Project Office to have them each year back-to-back with the OTA Training courses if possible. (ii) Ocean Teacher Academy is an IODE product founded to offer training courses on oceanographic data and information management. Altogether fifteen ODINECET participants were trained in 2009 and 2010. All the participants indicated usefulness of the courses for their professional development. (iii) E-repositories created and regularly updated at the Institute of Biology of the Southern Seas (IBSS) and the Central and Eastern European Marine Repository (CEEMaR) are among the projects of ODINECET group that are going well. From January 2009 to December 2010 three new members, two from Ukraine and one from Latvia, joined the repository. By 31 December 2010 the repository numbered 820 items altogether. Launched in June 2007, the repository of IBSS of 1475 original documents is an integral part of the ECET group repositories project. (iv) Koha, an integrated library system software is currently under the final testing by the IBSS IT personnel and the library. (v) The new web-based input interface for the management of the ODINECET Union Catalogue of Serials being developed by VLIZ IT staff is to be launched by 1st of February 2011. (vi) In March 2010 Session of IODE Officers passed the budget for 2010-2011 and approved the allocation of 2000 USD in 2010 and 3000 USD in 2011 specially for purchasing the equipment for ECET libraries actively involved in digitization activities. Following the IODE recommendation, the participants were asked to substantiate their needs and as a result the proposal titled "ODINECET Equipment project for IODE" was submitted to IODE by the ODINECET coordinator in May, 2010 action pending. (vii) ASFA input centers from the ODINECET group provide links in ASFA records full-text documents from CEEMaR and IBSS repositories. (viii) Working collaboration with the IODE ODINBlackSea project is in progress. In conclusion Ms Akimova will outline the activities planned for implementation in 2011-2013: Updating of the ODINECET web site (ii) the ODINECET Group Meeting (2-3 days) back-to-back with the OTA Training Course on Grant Writing (iii) Further submission of the relevant documents into CEEMaR and IBSS repository. (iv) The meeting of Russian aquatic libraries and information centers staff in VNIRO, Moscow. (v) Installation of the Koha software in the libraries of the ODINECET group (vi) Further input to the ECET Union Catalogue of Serials; adding of foreign periodical titles stored in the ODINECET libraries to the catalogue. (vii) Providing links full-text documents from CEEMaR and IBSS repositories in ASFA records. (viii) Close collaboration with the ODINBlackSea project. (ix) Implementation of the new project: Digitization of rare books on marine science in the ODINECET region, initiated by GE-MIM. 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